Assessment & Certification

1. Register the Assessment Centers

2. Accredit the Assessment Centers

3. Carry out Test Item Development Facilitator Training

4. Accredit Test Item Development Facilitators

5. Train Test Item Developers

6. Accredit Test Item Developers

7. Develop Test Items

8. Compile and Print the Instruments

9. Organize the Test Item Bank

10. Hold Stakeholder Sensitization Workshops

11. Register Candidates

12. Publish Candidate Registers

13. Organize Assessment Instruments Paper Composition Theory

14. Organize Assessment Instruments Paper Composition Performance Test

15. Prepare the Marking Scheme Theory

16. Prepare the Marking Scheme Performance Test

17. Prepare the Cutting Lists

18. Type and Edit the Assessment Instruments

19. Moderate Instrument Papers

20. Pack the Instruments

21. Transport the Instruments

22. Recruit and Train Assessors

23. Accredit assessors (Internal)

24. Accredit assessors (External)

25. Prepare Assessor Data Bank

26. Dispatch Assessors

27. Conduct Assessment

28. Monitor the Assessment Exercise

29. Compile and Analyze Assessment Centre Supervisory Reports

30. Transport the Answer Scripts

31. Store the Answer Scripts

32. Mark and Grade results

33. Store results Record

34. Publish Results

35. Issue Pass Slips

36. Process Certificates

37. Sign the Certificates

38. Issue Certificates

39. Store Duplicate Certificates

 

1. The Role of the Assessment & Certification Department:

Reference to the BTVET Act 2008 and in relation with the BTVET strategic plan 2012/2022 and the DIT strategic plan 2011/2015 the Assessment and Certification Department (ACD) is responsible for;

1.1.1

Procedures for Accrediting an Assessment Centre

a) Accreditation and Inspection Fees

The industrial Training Council will finalise a policy and determine the rate an accredited centre is liable to pay. The nature and frequency of subscription will be regulated by the assessment and standards committee of the Council. Currently application forms for inspection are sold at UGX 10,000.

b) Before a centre is accredited by DIT

The following parameters are a requisite for a centre to qualify for inspection and subsequent accreditation as an assessment centre. They include;

· The institution must be registered with BTVET department or UGAPRIVI as a licensed BTVET training provider.

· For the enterprise, it must be registered with the registrar of companies and has a valid operational license.

· The registration certificate in both cases above is a basis for qualifying an applicant centre to be inspected for accreditation as an assessment centre.

· The institution/enterprise should be in possession of a fulfilling environment for assessment of candidates. Besides the general infrastructure, the centre should have adequately equipped production shops to support assessment exercise in the relevant occupation. And these comprises of desirable machinery, equipment, tools and materials (as per ATP specifications and number of candidates); either available at centre or proof that the centre can access them through collaborative partnership with industrial establishment and networking with centres within its proximity.

· The accredited centre is obliged to have capacity of qualified human resource to implement the assessment guidelines.

1.1.2

Guidelines for Accreditation of Assessment Centres

i. Interested centres and companies apply for accreditation directly to DIT (using DIT application form).

ii. The Technical Sector Committee responsible for particular sector-occupation validates and recommends successful applications. iii. On-site inspection visits are conducted by DIT inspection team to verify/ analyse the assessment environment (team comprises of technical experts of relevant occupation applied for).

iv. DIT communicates feedback to applicant centres within a reasonable time frame specifying;

(a) whether accredited

(b) not accredited

(c) recommendation of possible improvements/remedial requirements for unsatisfactory findings.

v) DIT invites the successful centre to conclude an accreditation contract (including reporting obligations and ethical values).

vi) The centre is then issued a UVQF assessment registration certificate indicating centre number and specified duration in any of the following formats;

· UVQF/0001 (for full occupational assessments leading to the award of national certificates and diplomas.

· MAC/0001 (for the partial qualification award in the form of either a modular transcript or a Worker’sPAS).

vii) Appointed centre verifiers periodically monitor performance of Accredited Assessment Centre(s).

viii) The accreditation is withdrawn from the centre on detection of evidence based breach of the operational agreement.

ix) Contracts are renewable after expiry period and on basis of empirical evidence of maintained centre standards.

1.2.1

Uganda Vocational Qualifications Framework (UVQF) Summary of Generic Level Descriptors

Level

Generic descriptor

Comparable qualifications

5

Ability to acquire broad range of specialized knowledge and skills to interpret technical information, modify concepts and current practices/procedures and perform complex technical operations within unpredictable work contexts, undertake activities with high degree of autonomy checked on results by superiors, with high degree of resources control and managerial performance.

Higher Diploma (HD)

4

Ability to acquire varied range of specialized knowledge and skills to interpret technical information, modify and perform complex technical operations within broad scope of work and varied structured contexts, undertake activities with substantial degree of autonomy checked on results by superiors, with substantial degree of resources control and managerial performance.

Ordinary Diploma (OD)

3

Ability to apply broad range of knowledge and skills to perform complex and broad scope of work within unpredictable and varied structured contexts, undertake activities as a ‘working supervisor’ with substantial degree of autonomy checked on results by superiors, ability to find technical solutions and may make proposals to modify technical operations, with moderate degree of resources control and managerial performance.

Certificate III

2

Ability to apply moderate range of knowledge and skills to perform less complex and moderate scope of work within a non-routine and occasionally varied structured contexts, undertake directed activities with some degree of autonomy while working in a team, with limited degree of resources control and able to find simple technical solutions

Certificate II

1

Ability to apply basic range of knowledge and skills to perform simple and narrow scope of work within routine and uniform structured contexts, including working with others under direct supervision, usually with no degree of resources control and/or requirement to find technical solutions (for formal employment) or limited if self employed.

Certificate I

Elementary/ Entry level

(partial Qualification)

Ability to apply limited range of knowledge and skills to perform specific and simple work tasks within routine and uniform structured contexts, including working with others under direct supervision, usually with no degree of resources control and/or requirement to find technical solutions (for formal employment) or limited if self employed.

Note: Elementary/ entry level abilities will be awarded a partial qualification based on modular assessment and certification.

1. Worker’sPAS Uganda

2. Transcript

1.2.2

UVQF Awards and Recognition of Certificates

The Directorate of Industrial Training awards Certificates and Diplomas for the Business, Technical or Vocational Education and Training conducted under the Uganda Vocational Qualification Framework (UVQF).

i) The certificates and diplomas awarded to successful candidates in relation to the evidence adduced of their respective competences are in the form prescribed by the Minister on the recommendation of the Council.

ii) The law provides that the Certificates and Diplomas awarded by DIT are recognized in the Uganda education system and by the labour market.

iii) The DIT awards include certificates, pass slips and transcripts of the following categories;

· UVQF Transcript (Partial qualification) credit transfer system

· UVQF worker’s Pass (Validation of skills acquired through non-formal learning and on job experience)

· UVQF level I Certificate

· UVQF level II Certificate

· UVQF level III Certificate

· UVQF level IV equated to Diploma award

· Trade Test Grade II (phased in the UVQF Level I awards with effect from year 2009)

· Trade Test Grade I (phased in the UVQF Level II awards with effect from year 2009)

· Trade Test Master Craft (phased in the UVQF Level III awards with effect from year 2009)

· CBET- Certificate in Vocational Training Instruction (CVTI) for BTVET instructors

· CBET- Diploma in Vocational Training Instruction (DVTI) for BTVET instructors

· CBET- Diploma in Training Institution Management (DTIM) for heads of BTVET training institutions.

1.3.1

Procedure for Assessor Recruitment and Training

i) The first option, DIT draws assessor trainees from the pool/database of item writers, experts in profiling of occupations and training module developers and setters of assessment instruments. ii) The second option, DIT directly contacts the heads of training institutions/employers/managers of enterprises and associations and requests for nomination of suitable individuals to be trained as assessors. iii) The third option, DIT receives direct applications from individuals interested to become assessors.

iv) DIT employs criteria and selects suitable persons to undergo assessor training through organised workshops facilitated by assessor trainers/master assessors. The training workshop normally lasts for a period between 3 to 5 days.

v) At the end of training, DIT evaluates and issues provisional assessor certificates for 1-2 years duration to successful participants.

vi) A certified assessor is obliged to sign an “ethical agreement code of conduct and integrity galvanised by chartered commitment with DIT.

vii) DIT allocates internal assessors to accredited assessment centres. viii) DIT keeps record of external assessors in respective regions. ix) DIT keeps record of regional accredited centre verifiers.

1.3.2

Accreditation of Assessors

i. DIT trains and accredits assessors for Competence Based Assessment (CBA) in BTVET system who fulfil the following requirements:

ii. The instructor/Supervisor/Entrepreneur should be in possession of formal vocational/technical qualification in the occupational area of assessor accreditation.

iii. The qualification preferably should be at least one level higher than the level of the candidate with proven industrial experience of not less than 3 years in active occupation practice.

iv. The individual should have participated successfully in assessor training offered by DIT and should be conversant with communication skills.

v. The successful assessors are awarded certificates denoting the UVQF levels for which they are certified to invigilate/assess.

vi. The certified assessor is required to enter into signature of an “ethical agreement as a commitment to integrity requirements of undertaking the assignment and availability for deployment whenever the need arises.

vii. The assessor is accredited as an internal assessor to the designated assessment centre.

1.4.1

Occupational Assessments UVQF Levels 1-4

Assessment is defined as the gathering of evidence and judging to decide whether an individual has obtained the ability to perform a task to the stipulated assessment standards or not. Testing is a form of assessment.

UVQF Level I

Described as ability to apply basic range of knowledge and skills to perform simple and narrow scope of work within routine and uniform structured contexts, including working with others under direct supervision, usually with no degree of resources control and/or requirement to find technical solutions (for formal employment) or limited if self employed.

Registration for assessment is open to all interested persons of any of the following category;

i) Accomplished 3 years of post P.7 full time Technical/Vocational schooling in the occupation evidenced by coverage of Assessment and Training Package (ATP).

ii) On Job apprenticeship training programme from registered enterprises or training centres (coverage of Assessment and Training Package-ATP).

iii) Accumulated industrial experience and routine practice of specific tasks of the occupation under the guidance of a skilled supervisor/master.

iv) Upgrading through accumulated modular assessments and certification.

v) Entrepreneurs practicing in the informal sector with vast occupational experience.

UVQF Level II

Described as ability to apply moderate range of knowledge and skills to perform less complex and moderate scope of work within a non-routine and occasionally varied structured contexts, undertake directed activities with some degree of autonomy while working in a team, with limited degree of resources control and able to find simple technical solutions.

Registration for assessment is open to all interested persons of any of the following category;

i) Accomplished 2 years of post S.IV full time Technical/Vocational institute training in the occupation evidenced by coverage of Assessment and Training Package (ATP).

ii) On Job apprenticeship training programme from registered enterprises or training centres evidenced by coverage of Assessment and Training Package (ATP).

iii) Upgrading from UVQF level I award.

UVQF Level III

Described as ability to apply broad range of knowledge and skills to perform complex and broad scope of work within unpredictable and varied structured contexts, undertake activities as a ‘working supervisor’ with substantial degree of autonomy checked on results by superiors, ability to find technical solutions and may make proposals to modify technical operations, with moderate degree of resources control and managerial performance.

Registration for assessment is open to all interested persons of any of the following category;

i) Upgrading from UVQF level II award.

ii) Graduates of higher education with direct S.VI entry and whose practical skills are to be validated for the job market.

iii) An entrepreneur of SME’s recognized by UMA, PSFU and USSIA.

iv) BTVET instructor having accomplished at least 9 months of in service instructor training programme at approved centre.

UVQF Level IV

Described as ability to acquire varied range of specialized knowledge and skills to interpret technical information, modify and perform complex technical operations within broad scope of work and varied structured contexts, undertake activities with substantial degree of autonomy checked on results by superiors, with substantial degree of resources control and managerial performance.

Registration for assessment is open to all interested persons of any of the following category;

i) BTVET instructor with a minimum of Diploma technical qualification and having accomplished at least 9 months of in service instructor training programme at approved centre.

ii) BTVET instructor upgrading from CVTI to DVTI through in service instructor training programme at approved centre.

iii) Upgrading from UVQF level III award.

1.5.1

Training providers are encouraged to incorporate production concepts in all skills training programmes to build a strong entrepreneurship culture embedded in skills development.

Qualifications of individuals who qualify from training institutions should match the job skill requirements of the labour market.

Individuals with relevant competences are able to access employment in the formal sector, informal sector or self employed with support of startup kit.

1.6.1

UVQF System Skills Certification, job opportunities and career pathways in BTVET Sub-Sector

Competence Level

Qualification award

Level descriptor

Admission requirements

Job Opportunities

Further Education

UVQF Level 5

Diploma and Transcript

Ability to manage and administer a vocational training institution

· Qualified and in possession of recognized technical and pedagogical qualifications and appointed to head a BTVET institution or unit.

· UVQF Level 4 and above

· A private sector enterprise training manager

· Head/Deputy of BTVET institution

· Head of department in BTVET institution

· NQF Level 6 or Degree in relevant profession

UVQF Level 4

Diploma and Transcript

Ability to work as a Technician in the technical field in a workplace

· UVQF Level 2

· UVQF Level 3

· Completion of S.6 and able to perform minimum of UVQF Level 2 Skills in the relevant occupation

· Supervisor at a workplace in the occupational field

· Middle Manager of SME Enterprise

· Self employment

· NQF Level 6 or Degree in relevant profession

· UVQF Level 5 or Higher Diploma in relevant profession

· Tertiary professional training

Ability to deliver vocational Education and Skills Training to a learner in an accredited educational environment

· Qualified and in possession of recognized technical and pedagogical qualifications and appointed to instruct in a BTVET institution.

· UVQF Level 4 and above

· A supervisor in a private sector enterprise

· Training of Trainers in BTVET College

· Instructor in BTVET institutions

· Plant supervisor and trainer in enterprise

· Head of department in BTVET institution

· NQF Level 6 or Degree in relevant profession

· UVQF Level 5

UVQF Level 3

Certificate and Transcript

Ability to Work as supervisor in the occupational field at a workplace

· UVQF Level 2

· Head of Production unit

· Workplace supervisor

· Entrepreneur

· Middle level manager

· Self employment

· UVQF Level 4 or Diploma in relevant occupation

· Diploma in Business administration

Certificate in Vocational Training Instruction (CVTI)

Ability to deliver vocational Education and Skills Training to a learner in an accredited educational environment

· UVQF Level 3 and above

· Head of department in BTVET institution

· Instructor in BTVET institutions

· Plant supervisor and trainer in enterprise

· UVQF Level 5 or Higher Diploma in relevant profession

· Tertiary professional training

UVQF Level 2

or experience gained through on job training ( Coverage of Assessment and Training Package-ATP)

Certificate and Transcript

Ability to Work under moderate supervision in the occupational field at a workplace

· Completion of 2 years post S.4 training at a public/private BTVET institute

· UVQF Level 1

· Shop floor employee in relevant occupation

· UVQF Level 4 or Diploma in relevant occupation

· UVQF Level 3

Worker’sPAS

Ability to perform practical skills under moderate supervision in the occupational field at a work place

Regardless of educational background. Not less than 10 years experience in occupational practice in a registered enterprise

· Shop floor employee in relevant occupation

· Self employed

· UVQF Level 3

(With possible foundation course)

UVQF Level 1

Certificate and Transcript

(All Modules covered from Assessment and Training Package-ATP)

Ability to perform occupational skills under supervision at a work place

Completion of 3 years post P.7 training at a public/private BTVET school

· Shop floor employee in relevant occupation

· Self employed

· UVQF Level 2

Worker’sPAS

(All Modules covered from Assessment and Training Package-ATP)

Ability to perform practical skills under supervision in an occupational field at a work place

Regardless of educational background. Occupational experience acquired through on job training in either formal or informal sector

· UVQF Level 2

(With possible foundation course)

UVQF Basic

Modular Transcript

(Partial Modules covered from Assessment and Training Package-ATP)

Ability to perform practical skills under supervision in a single occupational module

Regardless of educational background. Occupational experience acquired through on job training in either formal or informal sector

· Shop floor employee in relevant occupation

· Self employed

· Coverage of the remaining occupational modules provided in the ATP

Worker’sPAS

(Partial Modules covered from Assessment and Training Package-ATP)

Ability to perform practical skills under supervision in multiple occupational modules